Front Desk Assistant

ABOUT UTIMACO

Utimaco is a worldwide supplier of professional cyber-security solutions and is based in Aachen, Germany. Since 1983, Utimaco develops hardware security modules and compliance solutions for telecommunication provider regulations. Utimaco is a world-market leader in both segments. Customers and parters of Utimaco in all parts of the world trust the company's long-term, proven reliability and investments protection, as well as its many certified IT security standards. Utimaco stands for recognizes product quality, user-friendly software, excellent support and trusted high security-made in Germany. 

To further strengthen our Corporate Unit we are looking for a:   Front Desk Assistant

Your tasks:

  • Organization of permanently functioning routines for smooth office operations
  • Contacting suppliers and service providers to ensure the stock of office supplies and, if necessary, maintenance
  • Collaboration with various departments and ensuring smooth communication between departments
  • Planning and booking business trips for colleagues and handling the associated travel expense reports
  • On-site contact person for internal and external contacts
  • Carrying out various administrative office tasks, including ordering supplies, receiving and distributing mail, arranging meetings, booking meeting rooms

Your profile:

  • Communication skills and empathy
  • Organizational and time management skills with great attention to detail
  • Knowledge of commercial processes
  • Knowledge of word processing and spreadsheet programs such as MS Office
  • Flexibility and adaptability
  • Very good German and English skills, both written and spoken

We offer you:

  • An open and friendly company culture characterized by constructive and cooperative interaction
  • We support you with your future plans through a company pension scheme (depending on country-specific conditions)
  • Early birds and night owls – thanks to a flexible working model, you can organize your workday yourself
  • We also support you privately – benefit from special payments or additional vacation days on anniversaries or other special occasions
  • Utimaco is growing and embraces diversity! Our global team includes colleagues from 42 nationalities and 45 different languages spoken

DO YOU FEEL ADDRESSED?

Then we look forward to receiving your detailed application stating your earliest possible starting date and your salary expectations.

Apply